Tuesday, November 27, 2018

Processes and People


               Many organizations are successful due to their people, particularly the most specialized and experienced employees or volunteers.  However, there are times when vacations or turnover leave organizations without the knowledge to operate effectively on a day-to-day basis.  Without established processes and procedures for replacements to follow, there is room for confusion and errors that cost time and money.  The key to avoiding the disruption of workflow is to make roles and processes work independently of the personnel as best as possible.
               A great example of the power of processes is what happened this year at Organiz-ER.  When the accountant took an unexpected absence this past year, I was able to step in and carry out some of those duties because of the processes and procedures in place.  Detailed instructions in a procedure manual, in addition to printed instructions in corresponding folders, made it relatively easy for me, and probably anyone familiar with the business, to carry out the basic accounting functions for several weeks.  One tool that made it easy to follow was numbered folders.  Many tasks are complicated and require several steps but numbering the steps in separate folders and leaving detailed instructions on how to perform each step makes even some of the most complicated and foreign tasks manageable to an inexperienced person.
               While there is an initial investment to create policies and procedures, they only need to be written once and revised as needed to be effective in keeping things running smoothly.  It’s an investment that could pay for itself with once absence as processes have the potential to save a replacement worker from spending hours trying to figure out how to perform tasks correctly.  Plus, just one mistake could negatively impact an organization and procedures significantly reduce the chances of error.

For more information, or to get help with your organization needs, visit
http://www.organiz-er.com/

978-376-9606

Friday, November 2, 2018

Emergency Preparedness



               The recent events of the Merrimack Valley Gas Explosions serve as a reminder about how important it is to be prepared for any emergency.  One of our employees happened to be in Andover, Massachusetts the night of the explosions and was stuck in traffic for hours, but he was prepared and had supplies in his car that made the wait manageable.  Whether in your car or in your home, you should be prepared for emergency situations by keeping some basic supplies accessible.

               Due to the chance of car problems or inclement weather, it is a good idea to keep an emergency kit in your vehicle.  Some items to keep in a kit in your car include:
  • Water – an extra bottle or two ensure that you won’t become dehydrated for the duration of an emergency
  • Food – granola bars or other snacks stave off hunger and can help you survive in a survival situation until help arrives
  • Emergency blankets – offer warmth in cold conditions, especially in the winter, if you have to stay in or near your car for an extended period
  • First aid kit – gives you the ability to tend to minor wounds
  • Battery pack – allows you to recharge your phone to be able to contact people
  • Flashlight – provides light to see or signal during the night or in dark places with headlamps offering hands-free light
  • Whistle – to signal for help
  • Multi-tool – you never know when you could use a knife, screwdriver, or other tool
  • Maps – updated maps of the local area can help you navigate when GPS is unavailable
  • Cash – just in case you need to buy something when cards are unavailable
  • Extra clothes – especially socks, jackets, hats, and gloves for cold and wet conditions
  • Hand sanitizer – allows you to disinfect your hands when running water is unavailable


For homes, emergency kits should be more robust.  You want to have supplies for you and your family that will last for several days in case of power outages or other emergencies.  Your home kit should include:

  • Water – about a gallon per person per day with enough to last several days
  • Food – a supply of canned and other non-perishable food to last several days, including baby formula and pet food if needed
  • A can opener!
  • Mess kits – plates, cups, and utensils for eating, disposable or reusable
  • Prescription medications for several days
  • Multi-tool
  • Flashlights and extra batteries
  • First aid kit
  • Whistle
  • Duct tape – good for fixing anything!
  • Battery packs
  • Sleeping bags – provide warmth and ability to bring anywhere for sleeping
  • Matches – allow you to start your own fires for warmth and light
  • Books and games – gives something to keep people, especially children, busy in extended emergency situations
  • Hand sanitizer
  • Extra clothes


For more information, or to get help with your organization needs, visit
http://www.organiz-er.com/


978-376-9606